Rossville Business Association Meeting Minutes

August 22, 2017
 
Meeting Time: 12:00 p.m.

Meeting Place: Rossville Town Park Pavilion

Members Present: 19 members present

Lunch Provided By: Arniís

1. The meeting was called to order by Rod Miller. Arniís was thanked for providing the meal.

2. Minutes from the previous meeting were approved as presented.

3. Treasurerís Report:

Checking Acct: $5108.65

Savings Acct: $9532.15

PayPal: $184.00

Old Business:

1. It was confirmed that RBA would be receiving $2500.00 for the Summerís End Festival to use for advertising; however, a check has not been received as of yet.

Summerís End Festival:

 Sign out and pick up your radios. It is your responsibility to return them to the Town Hall Monday morning.

 Advertising has been appearing in the The Times and the Journal Courier

 There are still a few booth spaces available. There are more food vendor reservations this year.

 Coupon books should be delivered on Friday. Those businesses that have placed only ads in the coupon book need to be invoiced.

 Information Booth still has a few spaces available.

 Car/Bike Show is ready

 Lil Miss/Mister-6 girls and 1 boy

 Cutest Baby-5 cuties

 Queen Pageant-3 contestants

 Entertainment-Ryan Rollins will play on Saturday evening from 7 p.m. to 9 p.m.

 Church Service-Rossville United Methodist Church in charge

 Hornet Hustle-Several already pre-registered. They will be needing cones.

 Fireworks donations down this year. As of today only $659.54 received.

 Delphi FFA will handle the parking.

 Saturday evening kid contests will be located near the old shelter and begin at 6:00 p.m. There will be a hula hoop and jump rope contest. There will also be a cake walk. Donations for the cake walk are needed. They can be dropped off at the Town Hall on Friday or at the pavilion on Friday or Saturday.

 Parade-currently have 50 entries already

The meeting was adjourned to Tuesday, September 19, 2017 at the Milner Health Care Community Activity Center at 12:00 p.m. The Times, Sharon Bardonner, and Nathan McCollum has volunteered to provide the meal.

September 19, 2017
 
Meeting Time: 12:00 p.m.

Meeting Place: Rossville Town Park Pavilion

Members Present: 14 members present

Lunch Provided By: The Times/Sharon Bardonner/Nathan McCollum

1. The meeting was called to order by Rod Miller. The Times, Sharon Bardonner, and Nathan McCollum were thanked for providing the meal.

2. Minutes from the previous meeting were approved as presented.

3. Treasurerís Report:

Checking Acct: $10,030.45

Savings Acct: $9,532.63

PayPal: $184.00

Summerís End Festival Wrap Up:

 Financial SummaryóA financial summary of expenses and income at the present time was presented to the group. The expenses currently are $11,827.93 and the income was $20,789.44.

 The check from the Clinton County Tourism Grant has not been received as of today.

 The t-shirt invoice for the Hornet Hustle has not been submitted yet.

 Information BoothóThe following observations were given

--not enough picnic tables

--no entertainment on Friday

--contests on Friday evening need to all start at 7:00 p.m. instead of staggering

them

--there needs to be a PA system at the open air shelter

 Booth set up went well. One large food vendor didnít show. There were large spaces between booths that were not filled.

 Car Show had 130+ cars and bikes. It went well.

 No church service update.

 Hornet HustleóIt was suggested possibly running this event on Friday evening instead of Saturday morning.

 ParadeóThere were 75+ entries. All revenue was profit. We need to decide before next year whether we will charge per vehicle as several entries had multiple vehicles.

 Fireworks were well received.

 ParkingóDelphi FFA did a good job. It was suggested there needs to be someone in charge of Friday evening parking.

New Business:

1. There was discussion of possibly meeting every other month.

2. The Town of Rossville sesquicentennial is coming up in 2020.

The meeting was adjourned to Tuesday, October 17, 2017 at the Milner Health Care Community Activity Center at 12:00 p.m. Kristine Morris has volunteered to provide the meal.

October 17, 2017
 
Meeting Time: 12:00 p.m.

Meeting Place: Milner Health Care Community Activity Center

Members Present: 12 members

Lunch Provided By: The Town Shoppe/Kristine Morris

1. The meeting was called to order by Rod Miller. Kristine Morris was thanked for providing the meal. Minutes from the previous meeting were approved as presented.

2. Treasurerís Report:

Checking Acct:--$12,469.03

Savings Acct:--$9532.87

PayPal: $184.00

Old Business:

1. We finally received the approved check from the Clinton County Visitor & Tourism Grant in the amount of $2500.00.

2. There are still extra coupon books at the Town Hall if you need more to sell.

New Business:

1. A thank you letter was read from The Living Stone for our donation for the Backpack Dash.

2. Nomination Committee:

Rita Betts has agreed to be the Treasurer. Rod Miller will contact Freddie Rodkey regarding nominations.

3. We need someone to provide the meat for the December carry-in on December 19th. Rod will talk to Freddie Rodkey.

4. There was discussion of possibly decreasing the number of meetings for 2018. No decision was made.

5. It was suggested sending out a survey to area businesses to try and get more involvement and interest in the Association. Mandy Murray has volunteered to assemble a list of questions for the survey. If you have any ideas for the survey, please contact Mandy Murray at mmurray@milnerhealthcare.org.

There being no further business to come before the group, the meeting was adjourned to Tuesday, November 21, 2017 at the Milner Health Care Community Activity Center at 12:00 p.m. Jim Miller has volunteered to provide the meal.

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