Rossville Business Association Meeting Minutes

Meeting Place: Hoskins Chiropractic

Members Present: 19 members

Lunch Provided By: Dwayne Hoskins

Meeting Adjourned: 1:05 p.m.

1. The meeting was called to order by Zach Brown. Minutes from the previous meeting were approved as presented.

2. Treasurer’s Report:

Checking Account: $4,008.36

Savings Account: $6,210.68

CD (matures 5/20/10) $5,000.00

The CD will be cashed in and placed in the savings account. Brenda Svoboda informed the group that due to banking changes at Region’s Bank, the association will need to keep a minimum of $2,000.00 in the checking account to avoid being charged a service fee each month. Gary Gangwer made a motion to table the banking decision until the next meeting to allow both Brenda and Gretchen Walker investigate banking alternatives, seconded by Freddie Rodkey, and the motion passed.

New Business:

1. Electrical Update: Eric Downing was not present to provide an electrical update. Jim Miller stated both Skiles Electric and Wagoner Electric had been to the park to formulate estimates.

2. Chad Colby stated the signs were finished; however, two still need to be installed and the remaining two need finishing work. An opinion was expressed from an association member for using Perkins Signs; however, this company was chosen by a majority vote at a business association meeting on October 21, 2008.

3. A sponsorship request was received from the Rossville Baseball/Softball Summer League. It was suggested having the Donation Request Committee meet to discuss the request.

4. Dwayne Hoskins has offered to host the monthly RBA meetings. Pastor Rick also offered the Methodist Church for the Christmas luncheon. Gary Gangwer made a motion to continue meeting at Hoskins Chiropractic for the regularly scheduled meetings and the Methodist Church for the Christmas luncheon, seconded by Freddie Rodkey, and the motion passed.

5. Summer’s End Festival Update:

• Booth Rental--Freddie Rodkey stated booth rental requests are coming along.

• Car Show--Ann Hodson stated there are still a few advertising spots left on the t-shirts and several trophy sponsorships are still available. The car show flyer is finished and will soon be on the website.

• Little Miss/Mister--Brenda Svoboda stated she will be distributing contestant forms to the school, Rainbow Connection, and around town. An updated form needs to be sent to the Town Hall.

• Queen Pageant--Misty Guyre stated she had visited the school last Tuesday and currently has 8 contestants with the possibility of a few more.

• Entertainment--Misty Guyre stated D.J. Miller, Justin Paschal and his band, and Michael Kelsey have been signed on for the entertainment. She is still awaiting confirmation from the Clayton Miller band.

• Parade--Zach Brown stated parade applications are being sent out later this week. An application needs to be sent to the Town Hall for placement on the website.

• Advertising--No update. Gretchen Walker questioned putting advertising on cars in the parade and entertainment stage.

• Information Booth--no update

• Church Services--no update

• Coupon Books-no update

• Hornet Hustle-Dwayne Hoskins stated he had met with Lisa Brown. There are to be some changes made this year with the course. Chips will be used in shoes this year for accurate timing. They also have a Facebook page.

The meeting was adjourned to Tuesday, June 15, 2010 at 12:00 p.m. at Hoskins Chiropractic.

Meeting Place: Hoskins Chiropractic

Members Present: 15 members

Lunch Provided By: Dwayne Hoskins

Meeting Adjourned: 1:30 p.m.

1. The meeting was called to order by Nathan McCullough.

2. Treasurer’s Report: No report

Old Business:

1. Coupon Books: Sandra Clark reported there were 150 books ordered. Sales are going well. Let her know if you need more. For convenience, take your proceeds to Regions Bank. Contact information for Sandra is 379-9321.

2. Save the Fireworks Campaign: There has been $539.89 collected from the fireworks jars to date. Eric Downing made a motion to spend $4,000.00 for the fireworks this year, seconded by Sandra Clark, and the motion passed. A donation container will be passed during the entertainment for the fireworks.

3. Electrical Update: It was reported the Town has offered to pay for the electrical upgrades at the park. This should be completed soon. The water issues are also being addressed.

4. Town Signs: The “Welcome to Rossville” signs have all been installed, except on the west side. A location has not been chosen yet.

New Business:

1. Giving Committee: No report

2. Summer’s End Festival Update:

• Booth Rental—Freddie Rodkey reported the Food Court has been sold out. He stated the vendor booth spaces should probably be sold out in the next couple weeks. Freddie Rodkey made a motion to increase the booth space fee to $35.00 for 2011 festival, seconded by Dwayne Hoskins, and the motion passed. Sandra Clark inquired whether the Boy Scouts could possibly sell their leftover pop and cotton candy during Friday evening. It was suggested contacting the Presbyterian Church to possibly sell from the shelter house to avoid controversy.

• Car Show—Ann Hodson stated a DJ has been hired. Plans are going well. She currently has $2300.00 in sponsorships. The T-shirt design should be done next week. Door prizes are coming in. She is also getting her volunteers lined up.

• Little Miss/Mister—No report

• Queen Pageant—Misty Guyre reported she has three contestants. It is going well.

• Entertainment—Misty Guyre reported the entertainment schedule is set. She will need to have down payment checks. RBA will need to have a hospitality tent for performers this year. It was suggested contacting Treece’s or Subway for food donations. Pat McIlrath will supply two cookie trays.

• Parade—Zach Brown stated the plans for the parade are going well. The Boilermaker Special is still questionable.

• Advertising—The posters have been printed and are ready for distribution. Gretchen and Pat will soon be soliciting businesses to purchase advertising signage on the entertainment trailer. Gretchen will be placing news releases on radio stations and in newspapers.

• Information Booth—A sign-up sheet was circulated for the information booth.

• Church Services—The new pastor from the Pyrmont Brethren Church will be giving the message.

• Hornet Hustle—Dwayne Hoskins reported he needs sponsors for the run/walk. He currently has two. The route has been decided and will start at the Presbyterian Church.

• Parking—It was suggested having the Boy Scouts help with parking. Eric Downing made a motion to accept a free will donation to park within the park, seconded by Zach Brown, and the motion passed.

• Clean-up—Clean-up is scheduled for Sunday morning. Please come out and help!!!

• Other Business—A thank you was read from Wes Delks for his scholarship. The Clinton County Chamber is sponsoring a golf tournament. If interested, contact the Chamber. There is also an appreciation meal sponsored by the Chamber on July 29th, if interested contact the Chamber.

The meeting was adjourned to Tuesday, August 3, 2010 at 12:00 p.m. at Hoskins Chiropractic.